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Executive Administrator Description

Moonwalker Digital is a small-but-mighty web design firm that creates membership and e-commerce websites for personality-driven brands. We also run a website platform, Weeknight Website. We are looking for support from an Executive Administrator to assist with project management, overseeing company goals and client inquiries. Great communication skills, an obsession with getting things done, and the ability to anticipate details a must.

Responsibilities include:

  • Assign tasks based on quarterly goals and company bandwidth
  • Ensure projects and company goals are moving forward and followed through with
  • Schedule tasks based on requests and project deadlines
  • Answer questions from clients and prospective clients
  • Communicate needs with Design and Development teams
  • Schedule meetings with prospective clients
  • Maintain Project Calendar in Asana
  • Preparing presentations and documents
  • Communicate delivery ETA's and progress to clients
  • Respond to support requests on previously built websites
  • Review and send off deliverables to clients by their due dates
  • Occasional personal assistant tasks for the CEO
  • Protect the vision and time of the CEO

The ideal contractor fits the following qualifications:

    • Is skilled in scheduling and project management
    • Believes ease and efficiency can go hand in hand
    • Is thorough and pays strong attention to detail
    • Has experience with project management tools like Asana
    • Loves processes and systems
    • Is a rockstar at time management
    • Is an excellent and professional communicator
    • Goes the extra mile to solve problems and serve others
    • Has experience working for an online business or digital agency
    • Takes initiative and has an "I'll figure it out" mentality
    • Ability to self-manage time and adhere to deadlines
    • Has high standards for service and is kind
    • Is graced with technology and not afraid to learn something new

Job Type: Contract
Location: Virtual (US Timezone Preferred)
Hours: Est. 15/wk
Start Date: October 2020